Using Technology for Reunion Planning

Riverbend Campground

Riverbend Campground is a popular location for family reunions. We have general tips for your planning in our Reunion Planning Guide which you can find here. This post focuses on digital tools that can make planning your family reunion so much easier. Do a little research to determine how these tools can help, choose the ones that make the most sense and become familiar with them early. When you are comfortable with the tech, you can build a smooth, stress‑free planning workflow with apps that handle logistics, communication, sign‑ups, and even professional-style announcements.

Here’s a practical breakdown of the best tools for each part of the job:

Collecting family photo albums to share at a family reunion

Organizing the Big Picture

Trello or Asana

•             Great for creating boards like Food, Activities, Travel, Budget, and Volunteers

•             Lets you assign tasks to family members

•             Visual, simple, and perfect for group collaboration

Notion

•             A flexible all‑in‑one workspace

•             You can build pages for schedules, packing lists, menus, and contact lists

•             Ideal if you want everything in one place

Scheduling & Availability

Doodle

•             Helps you find the best date for everyone

•             No sign‑in required for participants

Google Calendar

•             Share the event date, reminders, and activity schedule

•             Syncs easily across devices

Communication & Announcements

Facebook Groups

•             Still one of the easiest ways to keep a large family updated

•             Great for posting photos, polls, and reminders

WhatsApp or GroupMe

•             Perfect for quick updates and group chats

•             Works well for families spread across countries

Sign‑Ups & Coordination

SignUpGenius

•             Ideal for potlucks, volunteer roles, activity sign-ups

•             Prevents duplicate dishes or forgotten supplies

Google Forms

•             Collect RSVPs, dietary restrictions, T‑shirt sizes, or activity preferences

•             Automatically organizes responses into a spreadsheet

Budgeting & Payments

Splitwise

•             Track shared expenses (food, rentals, cabins, etc.)

•             Avoids awkward money conversations

PayPal, Venmo, or e‑Transfer

•             Easy ways for family members to contribute to shared costs

Travel & Location Planning

Google Maps

•             Create a custom map with cabins, campsites, restaurants, and activity spots

Creative Extras (your specialty!)

Canva

•             Make invitations, itineraries, name tags, T‑shirts, and social media graphics

•             Tons of templates for family events

PhotoCircleto

•             A private shared photo album for everyone at the reunion

•             Great for collecting memories without posting publicly

Summary

Using technology can help organize information and help keep track of details. For more, be sure to check out our Family Reunion Planning Guide, which you can access here.